Last edited 4/30/2021
When it is Necessary to Recalculate
For events that use Numbers (Spots and that calculate pricing based on Date Paid in Full, recalculating pricing is required to update registrations to the current rate at the start of base and late pricing.
This applies to both Just Numbers (Spots) & Numbers and Names (Summer Camp Style) registration methods if pricing is based on Date Paid in Full. Learn more about methods of locking-in pricing.
You should recalculate pricing:
- When rates increase from early to base and/or from base to late. On the date pricing increases, use the Recalculate Pricing tool on the Event's Dashboard to recalculate all registered groups. Any spots not paid in full by that date will go up to the new rate, including finalized registrations and registrations in the cart.
- When you have changed the pricing for an event that has existing registrations. Recalculate pricing will adjust all spots to the updated rate, even if the new event rates are lower.
- When you add or modify your automated Free-Leader Ratios. Do not recalculate pricing on Events in the past.
In an Event that requires Numbers (Spots) but the Event Type is set to calculate pricing based Date of Registration, pricing is locked in when the numbers are added and will not recalculate. The Recalculate Pricing button is not available on this type of event. Pricing adjustments are made in the Numbers Wizard by managing spots.
In an event that only requires Names (Participants), pricing is locked in when the name is added and will not recalculate. The Recalculate Pricing button is not available on Just Names events. Pricing adjustments are made in the participant's registration.
Recalculate Pricing will automatically occur each time a user modifies their number in the Numbers Wizard and checks out of their shopping cart. This only occurs for Events that require Numbers (Spots) and are under Event Types set to calculate pricing based on Date Paid in Full.