Setting Facility Pricing
Last edited 10/12/2020
The final card of a Facility's information sets pricing.
The initial GL account is inherited from the last facility built, but can be changed for each facility. Click on the grey X to remove the inherited GL Account, then click SELECT GL ACCOUNT to choose a different account from your master list.
System Admins have permissions to edit GLs and can do so from within the GL Account Modal - click the pencil icon next to an account to edit the details.
Please note that editing GL Accounts here will affect the master list of GLs wherever they are used, and will update the accounting reports with the new settings.
Facility Pricing Tiers
Facilities come standard with 2 pricing tiers.
- Default / In-Council: This is the pricing tier that your in-council units and your Individual / Family accounts* will receive upon account creation.
- Out of Council: This is the pricing tier that units from other councils receive.
Additional pricing tiers can be added by sending a request to firstname.lastname@example.org. You may want additional pricing tiers for internal use, such as district rates, non-profit, or non-Scouting organizations.
*New Individual / Family Accounts must be approved to reserve facilities. They can browse availabilities but will be shown a message to contact the council to request permission to make reservations. An admin with permission to edit groups can go to the account's profile and toggle "Allow Facility Reservations" to on (orange) and select the appropriate Facility Pricing Tier for the account.
Per Day Rate Settings
Per Day Rate
Enter the flat per day rate for this facility, which will be multiplied by the number of days/nights that are booked to determining the amount to be billed.
Portion Due Upfront
This is the portion of the per day rate that must be paid upfront to make a reservation. Admins can bypass this to finalize a reservation without payment, if needed.
Admins can override the Per Day Rate on individual reservations utilizing the facility reservation wizard.
Per Person Rates
Per Person Rate
This is the rate that will be billed daily, per participant.
Portion Due Upfront
This is the portion of the per person rate that must be paid upfront to make a reservation. Admins can bypass this to finalize a reservation without payment, if needed.
Admins can override the Per Person Rate on individual reservations utilizing the facility reservation wizard.
Copy from Default / In-Council
Each subsequent pricing tier can copy the rates from the In-Council pricing with the touch of a button. All pricing tiers must be filled out or groups with that pricing tier assigned may not be charged correctly.
NEW! - Click Import and select another facility within this location to import pricing details from. This will copy all pricing settings, including the GL Account.