Working with Summer Camp
Last edited 3/7/2023
If at Sunday check-in you run into a problem, don't force anything through, send a detailed message to support@tentaroo.com and we will reach out first thing on Monday to help answer your questions.
Welcome to the Working With Summer Camp Video Series! This is a series of helpful videos to guide you through a better summer camp experience using Tentaroo.
For summer camp 2023, councils will want to update the requirements being taught at camp due to the new Requirements Tracking+ update. Councils can also share the Scoutbook Import instructions with their units on the User Guide.
We will cover the following topics:
Plan Ahead and Prepare for Camp
In Part 1, we cover planning ahead and preparing for summer camp, including closing registration and pulling reports, running pre-camp check-in to expedite at camp check-in, and pulling final reports to distribute to staff.
Watch on YouTube.comCamp Check-in
In Part 2, we cover what to do at camp during check-in, including building check-in packets, emptying incomplete carts, clearing waitlists, accepting payments, applying partial leader adjustments, adjusting spots, and generating group reports.
Watch on YouTube.comTrack Attendance & Requirements Completed
In Part 3, we cover tracking class attendance and requirements completed from any device.
Watch on YouTube.comWrapping Up Camp
In Part 4, we cover procedures for wrapping up summer camp, including what to include in check-out packets, collecting balances and flagging groups with credit, encouraging early commitments for next year, closing out accounting, and updating information for next year as you have it.
Watch on YouTube.comBonus Mini Segments
These bonus mini segments complement the Working With Summer Camp Video Series and are applicable to all events, year round.
How to Apply Camperships
In this mini segment, we are covering applying Camperships and discounts to named participants.
Watch on YouTube.comMastering the Select Client Tool
In this mini segment, we are covering the Select Client Tool and how to find and manage registrations and trips quickly.
Watch on YouTube.comUsing Unscheduled Classes
In this mini segment, we are covering using Unscheduled Classes to track Scouts’ work outside of normally scheduled classes.
Watch on YouTube.comSwapping Scouts and Keeping Class Spots
In this mini segment, we are covering swapping classes between Scouts while keeping class spots.
Watch on YouTube.com