My.Scouting Export Instructions

Here are the instructions for generating a My.Scouting export file. We recommend updating your units before named summer camp registration starts for your camps.

Data imports do not replace most current information, such as the primary and alternate contacts for the groups. New members will be added, and any new data will be appended to existing members. Other than Rank and Grade, no data will be removed or overwritten, i.e. members who are no longer with the unit won’t be deleted and old contact information won’t be changed. Removals and data updates must be done manually.

Once completed, we will distribute the login information for any new accounts to up to two unit contacts for each unit, usually the unit leader and the Committee Chair. 

Newly added:

  • Unit Gender is supported. The My.Scouting import will now match Girl, Boy, and Family units.
  • Youth Protection Training Date will be updated if the My.Scouting data is newer than the Tentaroo data for Adult members.
  • Rank and Grade will be overwritten with My.Scouting data for Youth members.
    • These field updates will help councils keep data current for their units.

How to export from My.Scouting:

  1. In My.Scouting, go to Council / Registrar Tools
  2. Select Reports
  3. Select Registrar Tools Reports
  4. Choose Person Selection Report
    1. Organizations - Select Districts
    2. Unit Positions - Select active positions for Youth and for Adults
    3. Non Unit Positions - Select all active positions for Youth and for Adults
    4. Dates & Age
      • Person Type - Leave blank
      • Registration Status - Select Current
      • Generate Report
      • Export as CSV

Use the button below to submit a My.Scouting Import.

Submit My.Scouting File

 

We are always happy to assist with training.

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