Mass Booking Facilities

Last edited 10/12/2020
Mass-booking facilities for a camp-wide event can be time consuming, especially if your property includes lots of individual facilities - campsites, cabins, lodges, etc. - and blackout dates, while much faster, lack the group detail and payment information that trips and individual reservations provide. We now have a way for councils to manage mass bookings for a location while also gathering group information and allowing them to pay online.

Mass-Booking Steps

  1. Create hidden, admin-only facilities for “Whole Facility” or “All Campsites” style mass bookings.
  2. Set pricing as needed; you can use admin overrides for special rates.
  3. Use blackout dates to make individual facilities unavailable.

Pros:

  • Use online payments OR at council/other payments.
  • Can admin-override amount due depending on the group.
  • Helps move away from paper tracking methods.
  • Group and Contact info is gathered.
  • Group reservation details included in reports for staff/rangers.
  • Track money paid/due in facility reports.
  • Collect money due at arrival, if needed.
  • Inventories (i.e. canoe rentals) can be managed in Tentaroo.

Cons:

  • Admin Only - groups cannot self-select whole camp because conflicts with individual facility reservations aren’t automatic.
  • Must set up both Trip/Reservation(s) AND Blackout dates (should still be faster than reserving every individual facility).

 

 

CHECKOUT IS THE FINAL STEP - Remember that nothing is finalized until you check out of the shopping cart. All registrations/classes/options will be verified upon submitting an order in the shopping cart.

This also applies if no payment is due. Learn More

 

We are always happy to assist with event registration training.
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