Free Leader Ratios

Last edited 5/11/2021
The event registration system can automate your Free Leader Ratios for Just Numbers (Spots) or Numbers and Names (Summer Camp Style) event registration methods once submitted to For these event registration methods, the Free Leader Ratios are recalculated each time a registration is updated via the Numbers Wizard.

There are times when you will want to manually recalculate the Free Leader Ratios, such as when you add ratios for the first time or when you update your ratios from one year to the next. The following section will address where to recalculate.

Submit Free Leader Ratios


  1. Date Paid in Full - For a Just Numbers (Spots) or a Numbers and Names (Summer Camp Style) Event Type that uses Lock-in Pricing based on Date Paid in Full, recalculation can be managed at the Dashboard of each event. See the Tools card and click on Recalculate Pricing.

    This recalculation will take into account the current leader ratios, the dates payments were received, and the current pricing for the event. The recalculation will affect for all units attending the event. Repeat this process for each applicable event.

  2. Date of Registration - For a Just Numbers (Spots) or a Numbers and Names (Summer Camp Style) Event Type that uses Lock-in Pricing based on Date of Registration, recalculation can be managed in the Numbers Wizard for each unit attending.

    Using the Select Client Tool's Registrations tab, select the Event Type to locate the unit you wish to Apply Leader Ratios to. Click on the correct registration. Next, click on the Manage Spots button under Registration. Click on the Apply Leader Ratios button and complete the wizard. Remember to checkout of the cart to commit the changes.

    This tool will recalculate pricing and take into account the current leader ratios for the account. Repeat this with all eligible units.

    Note: If you previously had free leaders enabled on a Date of Registration event, and you remove all automated ratios, previously granted free adults will need to be updated manually. They will not automatically be granted the current rate in the system.

    CHECKOUT IS THE FINAL STEP - Remember that nothing is finalized until you check out of the shopping cart. All registrations/classes/options will be verified upon submitting an order in the shopping cart.

    This also applies if no payment is due. Learn More


Just Names (Participants) events cannot use automated free leader ratios. We recommend using Individual Event Options to override leader rates.

Free Leader Ratios are currently managed by Tentaroo. Submit a request by clicking the button below.

Submit Free Leader Ratios

Partial week leaders need to be handled with event option overrides.



We are always happy to assist with event registration training.