Free Leader Ratios
Last edited 4/30/2021
The event registration system can automate your Free Leader Ratios for Just Numbers (Spots) or Numbers and Names (Summer Camp Style) event registration methods once submitted to firstname.lastname@example.org. For these event registration methods, the Free Leader Ratios are recalculated each time a registration is updated via the Numbers Wizard.
There are times when you will want to manually recalculate the Free Leader Ratios. The following section will address where to recalculate.
- For a Just Numbers (Spots) or a Numbers and Names (Summer Camp Style) Event Type that uses Lock-in Pricing based on Date Paid in Full, recalculation can be managed at the Dashboard of each event. See the Tools card and click on Recalculate Pricing.
This recalculation will recalculate pricing from scratch and take into account the current leader ratios, when payments were received, and current pricing for the event. The recalculation will affect for all units attending the event.
- For a Just Numbers (Spots) or a Numbers and Names (Summer Camp Style) Event Type that uses Lock-in Pricing based on Date of Registration, recalculation can be managed Numbers Wizard for each unit attending.
Using the Select Client Tool's Registrations tab, select the Event Type to locate the unit you wish to Apply Leader Ratios to. Select the correct registration. Next, click on the Manage Spots button under Registration. Click on the Apply Leader Ratios button and complete the wizard. Remember to checkout of the cart to commit the changes.
This recalculation will recalculate pricing and take into account the current leader ratios for the account. Repeat this to all units needed.
Just Names (Participants) events cannot use automated free leader ratios. We recommend using Individual Event Options to override leader rates.
Free Leader Ratios are currently managed by Tentaroo. Submit a request to email@example.com with the following information customized for your event type's ratios:
|Event Type||Number of Youth||Free Adults|
|Scouts BSA Summer Camp||10||1|
|Scouts BSA Summer Camp||20||2|
|Scouts BSA Summer Camp||30||3|
|Scouts BSA Summer Camp||40||4|
|Scouts BSA Summer Camp||50||5|
Partial week leaders need to be handled with event option overrides.