Free Leader Ratios

Last edited 4/30/2021
The event registration system can automate your Free Leader Ratios for Just Numbers (Spots) or Numbers and Names (Summer Camp Style) event registration methods once submitted to support@tentaroo.com. For these event registration methods, the Free Leader Ratios are recalculated each time a registration is updated via the Numbers Wizard.

There are times when you will want to manually recalculate the Free Leader Ratios. The following section will address where to recalculate.

 

Events Dashboard with Recalculate Pricing

  1. For a Just Numbers (Spots) or a Numbers and Names (Summer Camp Style) Event Type that uses Lock-in Pricing based on Date Paid in Full, recalculation can be managed at the Dashboard of each event.  See the Tools card and click on Recalculate Pricing.

    This recalculation will recalculate pricing from scratch and take into account the current leader ratios, when payments were received, and current pricing for the event. The recalculation will affect for all units attending the event.
     
  2. For a Just Numbers (Spots) or a Numbers and Names (Summer Camp Style) Event Type that uses Lock-in Pricing based on Date of Registration, recalculation can be managed Numbers Wizard for each unit attending. 

    Using the Select Client Tool's Registrations tab, select the Event Type to locate the unit you wish to Apply Leader Ratios to. Select the correct registration. Next, click on the Manage Spots button under Registration. Click on the Apply Leader Ratios button and complete the wizard. Remember to checkout of the cart to commit the changes.

    This recalculation will recalculate pricing and take into account the current leader ratios for the account. Repeat this to all units needed. 

Free Leader Ratio Date of Registration

 

Just Names (Participants) events cannot use automated free leader ratios. We recommend using Individual Event Options to override leader rates.

Free Leader Ratios are currently managed by Tentaroo. Submit a request to support@tentaroo.com with the following information customized for your event type's ratios:

SAMPLE

Event Type Number of Youth Free Adults
Scouts BSA Summer Camp 10 1
Scouts BSA Summer Camp 20 2
Scouts BSA Summer Camp 30 3
Scouts BSA Summer Camp 40 4
Scouts BSA Summer Camp 50 5


Partial week leaders need to be handled with event option overrides.

 

We are always happy to assist with event registration training.