Registration Methods

Last edited 12/16/2019
There are three basic registration methods for an Event Type in the Events Module:

Require specific names for registration. Named participants can select individual classes, and the group can purchase any number of products in addition to their named registrants.

When registration is just names, groups will sign specific individuals up to attend and can provide you with details for each participant. 

Features specific to a Just Names (Participants) event:

  • Collect a specific participant list and participant information.
  • Supports multi-event discount for individuals.
  • Names Wizard walks users through each step.
  • Sign each participant up for classes or options. 
  • Sell products to the group - this is a separate Products Wizard for names events.
  • Early/Base/Late Rate is calculated based on when the participant is registered/added to the cart*.
  • Council controls whether the group can add or remove named participants.
  • Use "event options" to allow pricing overrides such as discounts or camperships. These can be self-administered or admin-only.
  • Automated Welcome Message option.
  • Manually Send Messages.
  • Registration Terms Acknowledgement

Click to Enlarge and View Settings

Collect a headcount for each group of how many participants they are registering. This is most similar to selling tickets where a name is not required. In a numbers-based event, you can sell add-ons to the whole group (group classes) or allow groups to purchase any number of products in addition to their registration.

Registration is by number of spots. With this type of event, users will specify the number of spots they’ll need in the event. Specific participants cannot be registered in this type of event.

Features specific to a Just Numbers (Spots) Event:

  • Collect a headcount.
  • Numbers Wizard walks users through each step.
  • Group Classes/Options.
  • Products included in the Numbers Wizard.
  • Groups can choose top 3 campsite choices.
  • Admins assign campsite.
  • Early/Base/Late Rate is calculated based on when the group pays for each spot in full.
  • Allow or disallow new group registrations.
  • Allow or disallow increases to numbers.
  • Allow or disallow decreases to numbers.
  • Override pricing with event options.
  • Free Leader ratio calculations available.
  • Automated Welcome Message option.
  • Manually Send Messages.
  • Registration Terms Acknowledgement.

Click to Enlarge and View Settings

This setup allows groups to commit to attending your camp well in advance and enter an approximate headcount (numbers). At a later date, they will be required to name their spots and can sign individuals up for classes. This registration structure allows for group classes/options, individual classes, and group product orders.

Features Specific to a Numbers and Names (Summer Camp Style) Event:

  • Collect both a headcount and a specific participant list.
  • Numbers Wizard walks groups through each step to:
    • Reserve spots.
    • Register for group classes/options*.
    • Purchase products.
    • Choose top 3 preferred campsites (admin assigns campsite).
  • Names Wizard walks users through each step to:
    • Name each spot (can add from current roster or add a new name which will be added to the roster).
    • Collect required participant information.
    • Register for individual classes/options*.
  • Products Wizard:
    • In addition to the products step in the Spots Wizard, groups can also launch a separate Products Wizard.
    • Finalized products can only be removed by an admin.
  • Early/Base/Late Rate is calculated based on when the spot is paid for in full.
  • Override pricing on each individual or with an event option (Campership*).
  • Free Leader ratio calculations available.
  • Automated Welcome Message option.
  • Manually Send Messages.
  • Registration Terms Acknowledgement.

Click to Enlarge and View Settings

 

Comparison

Attribute Just Names Just Numbers Names & Numbers
Collects Numbers Numbers are not collected but are calculated based on Names registered.
Collects Names Councils typically ask units to bring paper roster to check-in.
Pricing Based on Registration Date    
Pricing Based on Payment Date  
Early, Base, Late Rates
In-Council, Out-of-Council, Provisional Pricing
Group Classes/Discounts  
Individual Classes/Discounts  
Camperships (Individual)  
Free Leader Ratios  
Multi Event Discounts    
Automated Messages
Refund/Terms Policy Popup
Products
Invoicing
Message Center
Camp Site Preferences  
Group Notes  
Requires Account to Register
Individual Questions  
Attendance Tracking  
Requirements Completed (Advancement Tracking)  
Adjustable Partial Week Leader Rates Handled as an individual discount.

 

For events that are not supported within the scope of the Event Registration Module or where you do not want to require an account to register, consider using the Form Builder.

 

In the new admin system, we will be offering a pricing choice for events that use numbers. The new “Lock-in Pricing Based On” field will support either pricing calculated as of registration date (currently only available for Just Names event types) or pricing based on date paid in full (currently only available for Just Numbers or Numbers and Names event types). We are not yet supporting pricing as of date paid in full for Just Names events.
We are always happy to assist with event registration training.