Event Type Settings

^{Last edited 4/30/2021}

General

• Registration Method - Just Numbers, Just Names, or Numbers and Names. Click to learn more.
• Name - Overall name for the event type, i.e. Scouts BSA Summer Camp. Date or session info can be added for each event.
• Description - Displays on the Info page in the user interface for all events under this event type. Supports line breaks.
• Leader's Guide Link - URL from an online source such as the Resources section of your Tentaroo website or minisite. Users can download this from the Event Info page.
• Location
  • Select the Location for the Event Type. This will be displayed in the event information for each Event.
  • Change selected Location by using the X to remove the current Location and then clicking Select to choose a different Location.
  • Add (white plus icon), edit (pencil icon), or delete (from three dot menu) Locations from the master list. Admin location permissions are needed for this. The master list is shared among all events, facilities, and websites; changes to this list are reflected throughout the system.
• Event Category - Designates which calendar the events display on.
• New Registration Confirmation Message (NEW)
  • Select a message from the Message Center to be sent automatically when a group creates a new registration for an Event within this Event Type.
  • Message goes to primary and alternate group contacts.
  • Add (white plus icon), edit (pencil icon), or delete (from three dot menu) Messages from the master list in the Message Center. Admin message center permissions are needed for this Event Type. This is a shared setting.

Contacts

• Primary Event Contact - Shown as the contact for the events and will receive notifications of new or changed registrations.
• Additional Notify Contacts - Not shown to units and will also receive notifications of new or changed registrations.

Pricing

• Allow Self Registration (Numbers Events)
• Minimum Number of Participants (Numbers Events)
• Allow Increases to Event Registration (Numbers Events)
• Upfront Payment settings
• Multiple Event Discount (Just Names Events)
• Pricing Levels by Date
• Pricing Tiers
• Participant Types - Minimum one (1) Youth type and one (1) Adult type required. Add additional participant types to charge different prices, display custom class schedules, or set registration capacities based on participant types. Can limit the registration to just Youth or just Adults below.
• Lock-in Pricing Based on
  • Date of Registration - Available for all Event Types.
  • Date Paid in Full - Available for Event Types that use Numbers.
• Payment Gateways
  • Extra Percentage Fee (Optional)

Group & Registration

• Default Group Type
• Default Unit Type
• NEW - Show Group Type During Account Creation
• Show Youth/Adults - (Numbers Events) Use this to limit registration to just Youth or just Adults for an event that uses Numbers.
• Allow Non-Scouter Participants - Allows Individual / Family account members to bypass unit information during registration. Available for Event Types that use Names.
• Payment Requirements to Add Participants - Available for Event Types that use Numbers AND Names. Amount entered here will be added to the cart with the named participant and must be paid during checkout. If the minimum has already been met, no payment will be required.
• Campsite Ranking - Show/Require. Available for Event Types that use Numbers.
• Registration Notes - Show/Require, Custom Prompt (optional). Available for Event Types that use Numbers.

Named Participants

• Youth - Toggle Youth off to limit registration to just Adults.
  • Choose which fields you want shown and/or required for your Youth participant types. 
  • Click the orange toggles to disable a field. Faded toggles mean this option cannot be disabled and will always be shown.
  • Use the dropdown to choose between Optional and Required for eligible settings. Fields that do not have a dropdown will always be optional.
  • "Allergies, Dietary Restrictions" is shared between Youth and Adults. If on for one, it will be on for the other.
• Adults - Toggle Adults off to limit registration to just Youth.
  • Choose which fields you want shown and/or required for your Adult participant types. 
  • Click the orange toggles to disable a field. Faded toggles mean this option cannot be disabled and will always be shown.
  • Use the dropdown to choose between Optional and Required for eligible settings. Fields that do not have a dropdown will always be optional.
  • "Allergies, Dietary Restrictions" is shared between Youth and Adults. If on for one, it will be on for the other.
• Other Fields
  • OA Fields, if enabled, show Chapter, Lodge, OA Status and OA Position fields as optional.

Class Scheduling

• Enable Waiting List Under Individual Participants - Class waitlists only.
• Show Full Classes for Participants
• Show Full Group Classes
• Require Unique Class Types
• Show Class Location Field
• Custom Label for Participant Classes
• Minimum Scheduled Time Blocks